Public Hearing Notice

Randolph County Housing Authority (RCHA) is applying to become a Move-to-Work (MTW) agency through the Department of Housing and Urban Development (HUD).  There will be a public hearing on Wednesday, November 4, 2020 at 2:00 p.m. at the Randolph County Housing Authority to discuss the application.  The Housing Authority is located at 2280 Randolph Avenue, Elkins, WV.  RCHA administers housing assistance in Barbour, Lewis, Pendleton, Randolph, Tucker and Upshur Counties. Social distancing will be observed; a mask will be required to enter the building.

Friday, October 23, 2020 Public Hearing Zoom link

Public Hearing Zoom link

The Randolph County Housing Authority and the Randolph County Commissions have scheduled a public hearing and public comment period concerning a proposed application to the West Virginia Development Office for CDBG-CV1 funds.  Zoom registration information is below.

 

You are invited to a Zoom meeting.

When: Oct 23, 2020 10:00 AM Eastern Time (US and Canada)

 

Register in advance for this meeting:

https://us02web.zoom.us/meeting/register/tZwvcO2trj0qHdz038I_dHhknlnpNsEC7GDM

 

After registering, you will receive a confirmation email containing information about joining the meeting.

 

WORC program has successful Training Course

Our First Get Ready! Wood Manufacturing Technician Training Course class received their certifications this past week.  We were excited to have AHF Products on site to conduct interviews with the participants on their last day of class.

These participants will continue to receive job coaching and support through our WORC program.

Do you want to enroll in our next class?  Contact Us today at [email protected]

Special Shout Out to Mike M for being an awesome instructor.

Public Hearing scheduled for 10am Oct 23rd for CDBG-CV1 Application

PUBLIC HEARING:  A Public Hearing will be held Friday, October 23rd at 10:00am by Zoom. 

Topic: Public Hearing CDBG-CV1

Time: Oct 23, 2020 10:00 AM Eastern Time (US and Canada)

Join Zoom Meeting

https://us02web.zoom.us/j/88274506078?pwd=YXNuS0s3V2lTS2tIRVBtWE1ub3g0dz09

Or Join by Phone:     +1 929 205 6099

Meeting ID: 882 7450 6078

Passcode: 006076

NOTICE OF PUBLC HEARING

The Randolph County Housing Authority (RCHA) and the Randolph County Commission (RCC) have scheduled a public hearing and public comment period concerning a proposed application to the West Virginia Development Office (WVDO) for CDBG-CV1 funds.   These funds were authorized by the Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Public Law 116-136, which was signed on March 27, 2020.  A Notice of Program Rules, Waivers, and Alternative Requirements under the CARES Act for Community Development Block Grant (CDBG) Program Coronavirus Response Grants, Fiscal Year 2019 and 2020 CDBG and Other Formula Programs was published on August 7, 2020.  Additionally, the State of West Virginia amended its FY 2019 Annual Action Plan and it is available at https://wvcad.org/resources.

DESCRIPTION OF CDBG-CV1: The WVDO is accepting applications to help in the prevention of, preparation for, and response to the Coronavirus in non-Entitlement communities throughout the state.  Funding is available for applicants in the categories of public facilities, public services and planning.  The application being prepared by RCHA and RCC is in the Public Service category.  In addition to meeting the Low- to Moderate-Income Benefit National Objective, each project must be an approved eligible CDBG-CV1 Activity, which includes:

  • Provide testing, diagnosis, or other services at a fixed or mobile location.
  • Increase the capacity and availability of targeted health services for infectious disease response within existing health facilities.
  • Support operations of food banks/pantries including staffing, supplies, utilities, maintenance, sanitary maintenance, and insurance.
  • Support feeding programs to vulnerable populations such as seniors, children, and youth affected by theCOVID-19 outbreak.
  • Provide emergency payments (no more than six months) on behalf of individuals and families to prevent homelessness, including utility payments to prevent cutoff of service and rent/mortgage payments to prevent eviction.

 

 

REVIEW: A comment period will begin on Thursday, October 22, 2020 and will continue until the close of business on Tuesday, October 26th.

AGENCY CONTACT:  Karen Jacobson, Executive Director, Randolph County Housing Authority, 2280 Randolph Avenue, Elkins, WV  26241; Phone:  304-636-6495 ext 16.

RCHA conducts business in accordance with the Fair Housing Act (The Civil Rights Act of 1968, as amended by the Fair Housing Amendments Act of 1988) with equal access to all persons regardless of race, color, national origin, religion, sex, familial status, and disability.

 

 

Request for Proposals for Paving

At the Randolph County Housing Authority, we are preparing to review proposals for the repaving of our parking lot.  If your company would like to submit a bid, please submit your proposal by June 19, 2020 to Randolph County Housing Authority, PO Box 1579, Elkins, WV 26241 or [email protected].

To assist you in preparing your proposal, we are looking for a 2” overlay to include repair to an existing handicap ramp to bring up to ADA standards, clean up around the edges and mill the material for smooth transitions to sidewalks, access to the HomeOwnership building and entrance and exit driveways to Randolph Avenue.  The property address is below if you would like to view the site and measure.

 

Randolph County Housing Authority

2280 Randolph Ave

Elkins, WV 26241

 

Questions?  Please contact [email protected].

Thank you for responding to our request.

Notice of PBV Award Selection 2020

On May 27, 2020, the Randolph County Housing Authority (RCHA) selected for Project Based Voucher Assistance the new construction project called Firefly Commons, in Elkins, West Virginia.  The Developer is Woodlands Development Group.  Eight (8) PBVs have been conditionally committed to this project.

RCHA mourns the loss of a member of our work-family

Please see article in the Intermountain:  https://www.theintermountain.com/life/2020/05/remembering-a-mentor/?fbclid=IwAR17eHTMGUdlx2qA_E7Z2YZvtisJ42ZdgS1C545Hmki6McFcHYCz7pkkEI4

Once in YouthBuild, Always in YouthBuild

 

On Sunday, April 12, 2020, Loren Dow Fortney suddenly passed from this life.  He was on his way to feed his horses, so we know he died doing what he loved.  Up until 2015, Loren was employed by the Randolph County Housing Authority (RCHA) as the Teacher/Education Coordinator/Principal and all-around youth-wrangler at our YouthBuild North Central program.

 

YouthBuild is a program RCHA has been offering since 1996—nearly 25 years—and Loren was a key player for nearly half that time.  We reckon he taught, supported, teased, and congratulated over 300 young people during his tenure.   Because of people like Loren, and the huge energy that young people create when they’re getting focused on their future, the program has a slogan that has stuck:  “Once in YouthBuild, Always in YouthBuild!”  Loren will forever be part of our YouthBuild family.

 

YouthBuild offers job training and TASC prep for people 16-24 who have dropped out of high school.  Participants become paid crew members for 6-8 months building affordable housing, training for health care careers and learning what they need to know to pass the high school equivalency test (TASC).  Crew members also participate in leadership development activities, serve as AmeriCorps members volunteering for local nonprofits, and get help finding and keeping jobs after graduation, or enrolling in other training or education.

 

Here are just a few of the sentiments we’ve heard from YouthBuild alumni that knew and loved Loren:

 

“I shed tears for you today, not out of weakness… but, pure sadness. Thank you, for being the caring adult that a young lady like me needed in that time. I avoided you at the grocery stores when I knew I didn’t have a story to tell you that would make you proud, because that’s all I wanted to do… and I know so many other young people had the same mission. I needed you, I needed Youthbuild, and you made it happen. Thank you, we thank you.”

“Best teacher and mentor I ever had. Never gave up on me, no matter how stubborn I was. He will be missed so much.”

“He was one of my favorite people (one of the few I let hug me regularly) he will be missed.”

“This man had such a profound impact on my life and made me strive to become more. I will forever remember his smile and his booming “Good Morning, Youthbuild” voice. He has touched countless lives and his mark will forever be left on this world.”

 

With the help of the Tucker Community Foundation, YouthBuild North Central is raising a fund to support the program and its alumni into the future.  With the gracious support of Anita Fortney, we have named the fund the Loren Fortney YouthBuild Fund, in honor of a great man and inspired teacher who taught hundreds of crew members from 2003-2015 and even came back to tutor 2017-2018.  The Loren Fortney YouthBuild Fund will provide scholarships to YB grads and provide program support to protect it from federal funding uncertainty.  If you would like to honor Loren with a contribution, no matter how large or small, please do!

 

Here’s how to give:

 

Use Paypal:

https://www.paypal.com/cgi-bin/webscr?cmd=_s-xclick&hosted_button_id=HSWBYL3FBMFW6&source=ur

 

Donate through the Tucker Community Foundation site:  (all funds go to Loren Fortney YB Fund)

https://www.tuckerfoundation.net/endowed-funds/grants/youthbuild/

 

Or mail or drop off a check made out to TCF-YouthBuild Fund to:  RCHA, 2280 Randolph Avenue, Elkins, WV  26241.

 

PBV_RFP

Request for Proposals for PBV from RCHA                            April 2020

 

Randolph County Housing Authority (RCHA) requests proposals from landlords and developers for the Project-Based Voucher (PBV) Program. The PBV program is designed to conform to the Project-Based Voucher Program Final Rule published on October 13, 2005 at 24 CFR Part 983.

PBV applications are being accepted for up to thirty (30) Vouchers for existing and new construction projects in Randolph and Lewis counties, West Virginia that contain the following:

1.) The PBV designated units must serve households at or below 50% of the area median income;

2.) Must show evidence of site control;

3.) Developer must demonstrate that project construction will commence within twelve (12) months and occupancy will commence within twenty-four (24) months from date of preliminary award of PBV’s;

Proposals must be received by RCHA no later than 5:00pm Tuesday, May 5, 2020. Late applications will not be accepted.

There are up to thirty (30) Project-Based Vouchers available under this RFP for low-income families in  Randolph and Lewis Counties. RCHA seeks to meet the goal of de-concentrating poverty and expanding housing opportunities with the award of these Project-Based Vouchers.

DESCRIPTION OF PBV PROGRAM

Through the PBV program, RCHA will enter into a housing assistance payment (HAP) contract with the selected property owner for designated rental units for a term of up to fifteen years subject to funding availability. Housing assistance subsidies will be provided while eligible families occupy the rental housing units and the units meet other program standards. RCHA will maintain the waiting list and refer program participants to the project owner in order to fill vacant units. RCHA’s subsidy standards will determine the appropriate unit size for the family size and composition.

Under the PBV regulations, Project-Based Vouchers can be attached to RCHA-owned units, including units owned by RCHA subsidiaries; however, all proposals submitted for units where RCHA has an “identity interest” must be approved by HUD, or an independent entity selected by HUD.

Certain types of housing units and/or developments are not eligible for PBV assistance including:

  • Shared housing;
  • Units on the grounds of a penal, reformatory, medical, mental, or similar public or private institution;
  • Nursing homes or facilities providing continuous psychiatric, medical, nursing service, board and care, or intermediate care.
  • Units that are owned or controlled by an educational institution or its affiliate and designed for occupancy by the students of the institution;
  • Manufactured homes;
  • Transitional housing;
  • Owner-occupied housing units; and
  • Units occupied by an ineligible family at the time of proposal submission or prior to execution of the Housing Assistance Payment (HAP) contract.

The number of PBV assisted units in the project cannot generally exceed the greater of 25 units or 25 percent (25%) of the total number of dwelling units in the project, except as provided by regulation 24 CFR 983.56.

Sites selected for PBV assistance must be:

  • Consistent with the goal of de-concentrating poverty and expanding housing and economic opportunities, consistent with RCHA’s PHA Plan and Administrative Plan. Specific factors are discussed at 24 CFR 983.57;
  • In full compliance with the applicable laws regarding nondiscrimination and accessibility requirements;
  • Meet Housing Quality Standards (HQS) site standards; and
  • Must meet HUD regulations for site and neighborhood standards.

Activities under the PBV program are subject to HUD environmental regulations and may be subject to review under the National Environmental Policy Act by local authorities.

For properties with nine or more proposed PBV units, the owner, the owner’s contractors and subcontractors must pay Davis-Bacon wage rates to laborers and mechanics.

RCHA will enter into a Housing Assistance Payments (HAP) contract with the owner selected and approved for PBV assistance. RCHA will make housing assistance payments to the owner in accordance with the HAP contract for those contract units leased and occupied by eligible families during the HAP contract term subject to funding availability.

The owner is responsible for screening applicants to occupy the owner’s unit based on their tenancy histories.

During the course of the tenant’s lease, the owner may not terminate the lease without good cause. “Good cause” does not include a business or economic reason or desire to use the unit for an individual, family or non-residential rental purpose. Upon expiration of the lease the owner may renew the lease; refuse to renew the lease for good cause; or refuse to renew the lease without good cause.

The amount of the rent to owner is determined in accordance with HUD regulations. The rent to owner including utility allowances must not exceed the lowest of:

  • An amount determined by RCHA, not to exceed 110 percent of the applicable fair market rent (FMR) for the unit bedroom size including any applicable tenant-paid utility allowance;
  • The reasonable rent; or
  • The rent requested by the owner.

Current Fair Market Rents for determining rents in Randolph and Lewis Counties in West Virginia, can be found here: https://www.huduser.gov/portal/datasets/fmr/fmrs/FY2020_code/select_Geography.odn

The total rent to the owner for PBV assisted units consists of the tenant rent (the portion of the

rent to owner paid by the family) and the rental assistance paid by RCHA in accordance with the

contract with the owner. RCHA determines the tenant rent in accordance with HUD requirements.

APPLICATION REVIEW PANEL

RCHA’s Executive Director will appoint a PBV Selection Panel to review, evaluate, rank and select the applications according to the criteria described herein. This panel will, at a minimum, consist of the Executive Director, Chief Financial Officer and Housing Choice Voucher Director. In the event that RCHA-owned units are recommended for project-basing, applications and the recommendation of the panel will be forwarded to the HUD Field Office for review.

APPLICATION REVIEW

RCHA will review all applications. Before selecting applications for scoring, RCHA will determine that each application is responsive to and in compliance with RCHA’s written selection criteria and procedures, and in conformity with HUD program regulations and requirements, including the following items:

  • Units designated for PBV must serve households at or below 50% of area median income.
  • Evidence of site control.
  • Developer must demonstrate that project construction or rehabilitation will commence within fifteen (15) months and occupancy will commence within thirty (30) months from date of preliminary award of PBV’s.
  • Each project must contain a minimum of 3 units.
  • Each proposal must include a request for at least 3 vouchers.
  • Certification that the owner and other project principals are not on the U.S. General Services Administration list of parties excluded from Federal procurement and non-procurement programs.
  • Proposed initial gross rents must not exceed 110% of the applicable Fair Market Rent including any applicable allowance for tenant-paid utilities for the size of the unit.
  • Property must meet eligibility requirements under §983.7 (Eligible and ineligible Properties and RCHA-owned units), §983.11 (Other Federal requirements), and §983.6 (Site and Neighborhood Standards).
  • No construction has begun, as evidenced by RCHA inspection
  • Generally not more than 25 units or 25 percent (25%) of the total number of dwelling units in the project are eligible for PBV assistance per 24 CFR 983.56.

If a project does not meet the requirements indicated above, it will be designated non-responsive.

A notice mailed to the applicant will identify the disqualifying factor. Proposals that meet the requirements will be evaluated and ranked by the RCHA panel. A RCHA ranking list will be prepared according to the points awarded to each proposal. RCHA may, at its discretion, select none, one or more of the proposals submitted.

RCHA reserves the right to reject any or all proposals, to waive any informality in the RFP process, or to terminate the RFP process at any time, if deemed by the RCHA to be in its best interests. RCHA reserves the right to reject and not consider any proposal that does not meet the requirements of this RFP, including but not necessarily limited to incomplete proposals and/or proposals offering alternate or non-requested services. RCHA reserves the right to award fewer than the number of units requested, if the requester agrees to accept a lower number of PBV units. RCHA shall have no obligation to compensate an applicant for costs incurred in responding to this RFP.

OTHER REQUIREMENTS

  1. Before executing an Agreement with any selected owner, RCHA will:
  2. Establish rents in accordance with §983.12. For any RCHA-owned unit, an independent entity will determine a recommendation for initial rents which then will be submitted to the HUD field office for final approval.
  3. Obtain subsidy-layering contract rent reviews from HUD, if applicable.
  4. Submit a certification to the HUD field office stating that the unit or units were selected in accordance with RCHA’s approved unit selection policy.

RANKING AND SELECTION CRITERIA

Preference will be given to proposals for existing projects and rehab projects which meet the following criteria:

  • Rental housing that is at risk of losing federal subsidy that make it affordable to low-income residents;
  • Rental housing that is preferenced for people experiencing homelessness or domestic violence.

Preference will be given to proposals for new construction which meet the following criteria:

  • Rental housing that is designed for senior and disabled populations;
  • Rental units with supportive services for special needs populations.

Scoring Criteria:

RCHA’s Evaluation Panel will review and rank each proposal based on the following criteria:

For Existing Units:

  1. Experience as an owner in the tenant-based voucher program and owner compliance with the owner’s obligations under the tenant-based program;
  2. Extent to which the project furthers the PHA goal of deconcentrating poverty and expanding housing and economic opportunities;
  3. If applicable, extent to which services for special populations are provided on site or in the immediate area for occupants of the property; and
  4. Extent to which units are occupied by families that are eligible to participate in the PBV program.

 

For New Construction or Substandial Rehab Projects:

  1. Owner Experience and capability to build and operate affordable rental housing;
  2. The extent to which project furthers the goal of deconcentrating poverty and expanding housing and economic opportunities;
  3. The financial viability of the proposal –including a proforma demonstrating the status of realistic and available sources and explanations of how operating expenses were determined;
  4. If applicable, the extent to which services for special populations are provided on site or in the immediate area for occupants of the property;
  5. Projects with less than 25 percent of the units assisted will be rated higher than projects with 25 percent or more of the units assisted. In the case of projects for occupancy by the elderly, persons with disabilities or families needing other services, the PHA will rate partially assisted projects on the percent of units assisted. Projects with the lowest percent of assisted units will receive higher scores.

APPLICATION REQUIREMENTS

Applications will be reviewed and ranked and will be subject to the selection criteria described above. The following procedures will be followed by RCHA in accepting and screening owner applications submitted for the PBV Program.

APPLICATION SUBMISSION DEADLINE

Owner applications will be accepted at the RCHA office located at:

2280 Randolph Avenue

Elkins, WV  26241

Attn: Karen Jacobson

Applications and supporting documentation will be accepted until 5:00 PM, Tuesday May 5th, 2020.

APPLICATION FORMAT

One original and one copy of owner applications must be submitted in the format designated by RCHA. Where possible, copies should be submitted as two-sided copies in order to conserve paper.

NON-RESPONSIVE OR NON-COMPLIANT APPLICATIONS

If RCHA determines that an application is non-responsive or non-compliant with this RFP, written selection criteria and procedures, or HUD program regulations, the application will be returned to the applicant with its deficiencies described. RCHA will give the applicant five (5) calendar days to correct all deficiencies. The application will be considered for the program if the missing information is submitted within this time period.

RCHA reserves the right to cancel this RFP for any reason or to reject applications at any time for misinformation, errors, or omissions of any kind, regardless of the stage in the process that has been achieved.

APPLICATION CONTENT

Applications submitted must have the following:

1) Cover letter signed and submitted by the principal party authorized to contract on the organization’s behalf. The cover letter should state the number of PBV units requested; the total number of units in the project or development along with number of buildings and the type of resident population.

2) A cover sheet that outlines the following:

  • Name of sponsor organization
  • Mailing address
  • Telephone numbers, fax numbers and e-mail addresses
  • Principal contact person
  • Executive Officer
  • DBE/MBE/WBE designation if applicable
  • Number of years in business

3) Copy of most recent single audit, audited 990’s or financial statements of the sponsor organization

4) Project application. Applications for PBV assistance must provide information on the following topics:

  • Owner name
  • Project name
  • Number of buildings
  • Number and size of units
  • Location of units
  • Other forms of assistance received
  • Requested contract term
  • Handicapped accessibility features
  • Owner experience with affordable rental housing
  • Unit and neighborhood amenities
  • Intended resident population
  • Tenant selection criteria and plan
  • Proposed Rents
  • Affordability restrictions
  • Need for PBV assistance
  • Management and operations plan
  • Service providers, if applicable
  • Evidence of site control
  • Financial Proforma
  • Development Schedule, if new construction or rehab

IRS non-filer information

Complete this free online form so that the IRS can identify you and your dependents, and receive valid direct deposit and address information about you. This information allows the IRS to calculate your eligibility and send you the Economic Impact Payment.

Do NOT continue here if:

  • You receive Social Security, Railroad Retirement, or SSDI benefits. The IRS will automatically send you an Economic Impact Payment.
  • You have already filed a 2019 federal income tax return.
  • Your 2019 gross income exceeded $12,200 ($24,400 for a married couple) or other reasons require you to file a 2019 federal tax return.
  • You were married at the end of 2019 and are not submitting information here with your spouse.
  • You were not a U.S. citizen or U.S. permanent resident in 2019.

 

https://www.irs.gov/coronavirus/non-filers-enter-payment-info-here